CUPCCAA

CUPCCAA is a useful tool for the District as it raises informal quote thresholds, simplifies the informal quote process for small projects, reduces advertising costs, expedites the bidding processes, and increases the likelihood that the bids received will be from responsive, responsible contractors. CUPCCAA allows the District to have a less formal bid process, but with appropriate guidelines and checks and balances in place. 

Under CUPCCAA, the District is required to create and maintain a list of qualified contractors, by the category of work they perform.

To prequalify with the North Orange County Community College District as a CUPCCAA vendor, please complete the CUPCCAA Prequalification Questionnaire on our online vendor portal, Planetbids.

Instructions

1. Registration: Register as a vendor and complete your vendor profile by providing the necessary information, including your contractor's license number and DIR number. 
2. Log In: Once registered, log in to your PlanetBids account. 
3. Access Vendor Profile: Navigate to your vendor profile. 
4. Complete Prequalification: On the left side menu bar, select 'PREQUALIFICATION' to access and complete the questionnaire. 
5. Submission: After completing the questionnaire, submit it for review. 

Note: All contractors must be registered as a vendor on PlanetBids to access and complete the questionnaire. 

Contractors not registered with the DIR will not be placed on the District’s Informal Bid List.

Under $60,000

• Contracting for construction services would be exempt from bidding requirements; these projects would be performed by negotiated contract or by purchase order
• The District may select a qualified contractor from the list for project without going through an informal or formal bid process
• Public Works Projects in excess of $25,000 requires payment and performance bonds (Civil Code section 9550-9566)
   

$60,001 - $200,000

• Contracts for Public Works Projects would be awarded to the qualified contractor submitting the lowest informal bid through the informal bidding process
• The Purchasing Department sends a Notice of Invitation requesting informal bids to the list of qualified contractors maintained by the Purchasing Department. Invitations must be sent at least ten (10) days prior to the informal bid closing date. The District must award to the lowest responsive, responsible bidder
• The Purchasing Department prepares an informal bid package, which includes bid and contract forms. 
•  Specifications/drawings are prepared and provided to Purchasing by the campus Facilities department
• As applicable, documents including bid bond, performance bond and payment bonds are required of all contractors doing work under these provisions
• The Purchasing Department obtains and verifies required documentation including certificates of insurance, bonds and contractor license.  The Purchasing Department issues the Notice of Award, signed agreement and purchase order along with the Notice to Proceed
   

Over $200,001

• Contracts for Public Works Projects remain subject to standard formal bidding procedures