Payroll Calendar
The Payroll Office publishes a schedule of dates by which employee timecards must be submitted in order to be processed for a given pay date. To read the complete Payroll Deadlines memorandum containing additional details.
For more information visit the Payroll web page, or email the Payroll Department for more information.
The full text of the Payroll Deadlines memorandum is available for review.
Payroll Due Dates and Pay Dates
Following are the deadlines for Academic hourly timecards. It is important that these deadlines be met so that the employee will be assured of receiving payment on the specified payday. Timecards must be approved by both the employee and the authorized supervisor. It is important that all employment forms are filed in the Office of Human Resources before the employee starts to work. Access to Web-Time Entry will be unavailable until the hiring process is complete.
| Pay Date | Employee Due Date | Approver Due Date | Reporting Period |
|---|---|---|---|
| 01/31/2025 | 01/02/2025 | 01/08/2025 | 12/01/2024-12/31/2024 |
| 02/28/2025 | 01/31/2025 | 02/06/2025 | 01/01/2025-01/31/2025 |
| 03/31/2025 | 02/28/2025 | 03/07/2025 | 02/01/2025-02/28/2025 |
| 04/30/2025 | 03/31/2025 | 04/08/2025 | 03/01/2025-03/31/2025 |
| 05/30/2025 | 04/30/2025 | 05/08/2025 | 04/01/2025-04/30/2025 |
| 06/30/2025 | 05/31/2025 | 06/09/2025 | 05/01/2025-05/31/2025 |
** PLEASE NOTE: Academic employees should submit their hours by midnight, on the 5th of each month. This allows Reviewers/Approvers time to audit timesheets and meet the APPROVER deadlines above. **
Following are the deadlines for un-classified hourly employees including Professional Experts, Student Workers and Temporary Employees.
| Pay Date | Employee Due Date | Approver Due Date | Reporting Period |
|---|---|---|---|
| 02/07/2025 | 01/15/2025 | 01/23/2025 | 12/16/2024-01/15/2025 |
| 03/10/2025 | 02/15/2025 | 02/21/2025 | 01/16/2025-02/15/2025 |
| 04/10/2025 | 03/15/2025 | 03/21/2025 | 02/16/2025-03/15/2025 |
| 05/09/2025 | 04/15/2025 | 04/22/2025 | 03/16/2025-04/15/2025 |
| 06/10/2025 | 05/15/2025 | 05/21/2025 | 04/16/2025-05/15/2025 |
| 07/10/2025 | 06/15/2025 | 06/23/2025 | 05/16/2025-06/15/2025 |
** PLEASE NOTE: Temporary hourly employees should submit their hours by midnight, on the 15th of each month. This allows Reviewers/Approvers time to audit timesheets and meet the APPROVER deadlines above. **
Following are the deadlines for permanent Classified and Confidential employee time sheets. Please note: Leaves and schedules are reported in arrears. Employees must be in full-paid status to receive the Earned Salary Advance (ESA).
Managers and Administrators will follow the same due date schedule. Pay dates will vary based on PERS or STRS membership.
| Pay Date | Timesheet Due Date | Reporting Period |
|---|---|---|
| 01/08/2025 | 12/01/2024-12/31/2024 |
| 02/06/2025 | 01/01/2025-01/31/2025 |
| 03/07/2025 | 02/01/2025-02/28/2025 |
| 04/08/2025 | 03/01/2025-00/31/2025 |
| 05/08/2025 | 04/01/2025-04/30/2025 |
| 06/09/2025 | 05/01/2025-05/31/2025 |
Leaves are reported in arrears. Employees must be in full paid status to qualify for the ESA on the 25th
Managers and Spa’s will follow the same deadlines as Classified/Confidential staff. Pay dates are based on retirement system (Academic or Classified).
The deadlines for Professional Experts, Temporary Employees, and Student Workers are the same as those for Un-classified Hourly Employees listed above.