Payroll Calendar

Following are the deadlines for Academic Hourly timecards. It is important that these deadlines be met so that the employee will be assured of receiving payment on the specified payday.

Timecards must be approved by both the employee and the authorized supervisor. It is important that all employment forms are filed in the Office of Human Resources before the employee starts to work. Access to Web-Time Entry will be unavailable until the hiring process is complete.

Please note: Academic hourly timesheets should be submitted electronically the last day of the reporting period. This allows Reviewers time to audit and meet the Due To Payroll deadlines above.

Following are the deadlines for permanent Classified and Confidential employee time sheets.

Please note: Leaves and schedules are reported in arrears. Employees must be in full-paid status to receive the Earned Salary Advance (ESA) on the 25th.

Managers and Administrators will follow the same due date schedule. Pay dates will vary based on PERS or STRS membership.

For employees less than 100% or less than 12-months: Please be sure to note any changes to your duty day calendars and submit to Payroll immediately.

Fall 2025 Payment Schedule

Full-Term

Classes will be paid in four equal payments. Please contact your division office if you have any questions.

Short-Term

Classes will be paid according to the pay period dates specified below.

Following are the deadlines for Un-classified Hourly employees, including Professional Experts, Student Workers and Temporary Employees.

It is very important that all employment forms are filled with the Office of Human Resources before the employee starts to work, and routing queues have been set up by the department in NBAJQUE. access to the electronic timekeeping system will be restricted.

Please note: Temporary Hourly employees should submit their hours by midnight, on the 15th of each month. This allows Reviewers/Approvers time to audit timesheets and meet the APPROVER deadlines above.

Managers, Administrators and SPAs will follow the same deadlines as Classified/Confidential staff listed above. Pay dates are based on retirement system (Academic or Classified).

The deadlines for Professional Experts, Temporary Employees, and Student Workers are the same as those for Un-Classified Hourly staff listed above.