Printing and Design

All interoffice and first-class outgoing mail is picked up daily at each campus. First-class mail is processed and delivered to the post office by the mailroom staff. Special services such as Certified, Priority and Express (next day) are also available. You may request postage account labels by emailing the copy center with your campus, department and postage budget number. 

Please call us if you need information on UPS or FedEx shipping. 

Interdistrict mail envelopes should include the recipient's name, campus and department clearly written on the front of the envelope. This will help to ensure it gets to the correct campus. 

Mailroom/Courier staff arrive at campus at the approximate times Monday-Friday, or Monday-Thursday in the summer.

Mass mailings (referred to as “bulk mailing’) to students or the community can qualify for substantial postal discounts if the correct postal regulations are followed. 

Bulk mailings must be a minimum of 200 addresses. Your mailing list should be submitted to us in an Excel format with each name, address, city, state, zip in its own field.

Mailings cannot, in most cases, be personalized. The information must be generic in nature. There are also design, paper, finishing and size parameters that must be followed. We are always available to design an eye-catching piece or review your design with you to ensure you receive the maximum discount.

Contact us and we will be happy to review your project with you to determine the most effective way to print. Often, a simple change to size or paper can save you money. 

Proofread, proofread, proofread, and proofread again! Save yourself from costly reprints by carefully reviewing your project. Ask a colleague to review as well. A different set of eyes can catch a mistake you have overlooked. We do our best to catch glaring errors, but unfortunately do not have the time to read over every project. 

If setting up your own project using Canva, please refer to this guide for the correct way to submit your file for print.

Review the style guidelines for your campus. This will assist you in making sure your project utilizes proper logos, taglines, colors, etc. Anything we deem outside of design standards, we may call upon the appropriate Campus Communications officer to review prior to printing.

STYLE GUIDE LINK

The Copyright Law of the United States (Title 17, U.S. Code) governs the making of photocopies or other reproductions of copyrighted material. 

We cannot reproduce any material that has the copyright symbol, unless there are clearly written permissions to do so, such as “may be copied for classroom use”, or “with written permission by the publisher.” These permissions are usually found on the inside front cover of textbooks or workbooks. 

It is the responsibility of the faculty or staff member to identify and access compliance. For additional information on copyright laws, go to copyright.com.