Required Trainings for New Employees
The District provides the following trainings for employees to ensure they are successful in their roles and help promote compliance with applicable laws, policies and procedures.
All new employees will receive compliance trainings within 30 days of being hired and at New Employee Orientation.
Steps to Complete a Training
- Log in to EdVantage.
- Navigate to the 'Your Action Items’ section.
- Complete the training module.
- Acknowledge your understanding of the requirements.
- Submit your digital signature.
| Required Training | Course Length | Code/Policy Reference | Training Frequency | Date Assigned |
|---|---|---|---|---|
| FERPA for Higher Education | 31 minutes | The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) | Every 2 years | 10/21/2023 |
| Mandatory CANRA** Regulations Acknowledgement | 1 - 5 min. | California Penal Code 11164-11174.3 | Once | 11/27/2023 |
| Basic Information Security Awareness Training | 41 min. | BP/AP 3720 Computer Electronic Communication Systems | Annually | 3/25/2024 |
| Harassment Prevention for California Managers | 2 hours, 8 min. | Civ Code § 12950.1, California Senate Bill 1343 | Every 2 years | 8/9/2023 |
| Harassment Prevention for California Employees | 1 hour, 34 min. | Civ Code § 12950.1, California Senate Bill 1343 | Every 2 years | 5/28/2024 |
| Workplace Violence Prevention | 17 min. | Labor Code § 6401.7, § 6401.9, California Senate Bill 553 | Annually | 7/1/2024 |
| EEO/Diversity Hiring Committee | 45 min. | BP 7100 Commitment to EEO and Diversity | Within 2 years of serving on a screening committee | Assigned as needed |
| Title IX for Higher Education | 23 min. | Section 106.8(d) of the Title IX | Annually | 9/10/2024 |
Ongoing Information Security Phishing Campaign
As a part of the overall information security program, phishing campaigns run on a regular basis. Phishing awareness email and mock phishing email goes to all employees on a regular basis.
Below is post event tasks / enforcement- all reminder emails are system generated and will continue until the required training is complete.
- Refresher training for the fail-clicker users needs to be completed in two weeks
- Refresher training reminder sent every day after the due date
- Monthly security tips sent to all staff and students along with the announcement via myGateway
*Additional trainings may be required depending upon your employment classification
**CANRA – Child Abuse and Neglect Reporting Act