Reimbursement Rates
Mileage and Per Diem rates for District employees
Jump to Related FilesAll reimbursement rates are the IRS approved rates and typically change annually. The mileage and per diem rates apply to the dates on which the travel took place. If seeking reimbursement for travel prior to January 1, 2026, please use last year's rates.
Mileage Rates
Mileage Effective January 1, 2026: $0.725 per mile
Previous year's rate: $0.70 per mile
The mileage rate applies to the time period in which the miles are driven and not the date in which the miles are claimed for reimbursement. We will adjust all mileage claims to ensure that each employee is reimbursed the appropriate rate based on the date driven.
Meal Per Diem Rates
The District will be using a new method for our Per Diem Rate, which includes incidental expenses. This follows the US General Services Administration M&IE Breakdown guidelines.
Incidental Expenses include: fees and tips for persons who provide services, such as food servers. The incidental rate fee is $5.00 per day.
Please refer to High Per Diem Localities for information on cities that qualify for low or high city reimbursement rates. They are also included below for your convenience.
The Per Diem rate remains unchanged for 2026.
| 2026 | 2025 | |||
|---|---|---|---|---|
| Meal | Low Cities | High Cities | Low Cities | High Cities |
| Breakfast | $18.00 | $22.00 | $18.00 | $22.00 |
| Lunch | $20.00 | $23.00 | $20.00 | $23.00 |
| Dinner | $31.00 | $36.00 | $31.00 | $36.00 |
| Incidental Expense | $5.00 | $5.00 | $5.00 | $5.00 |
| Total | $74.00 | $86.00 | $74.00 | $86.00 |