Purchasing Process

  1. All Plans, Policies, and Procedures
  2. Purchasing Process

District staff seeking to purchase goods or services should follow the District's Purchasing Department procedures for Requisitions and Purchase Orders.

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Overview of the Purchasing Process

When interested in purchasing items:

  • Request a quote from the vendor
  • Create a Requisition in Banner and submit the quote to the appropriate Buyer in the Purchasing Department
  • The Buyer will create a Purchase Order
  • The item(s) will be shipped to you, and the invoice will be mailed to the Accounts Payable Department.
  • When you receive the invoice from Accounts Payable, sign and date it. (In the event that the vendor sends the invoice to you, please sign to indicate that the item(s) have been received and send it to the Accounts Payable Department)
  • On the invoice, write the PO number and "Ok to pay"
  • Submit the signed invoice to the appropriate technician in the Accounts Payable department. A check will be generated and mailed directly to the vendor address listed on the Purchase order (Accounts Payable does not generate checks during the last week of the month)

PLEASE NOTE: ANY PURCHASE MADE WITHOUT AN AUTHORIZED PURCHASE ORDER MAY BE REGARDED AS A PERSONAL PURCHASE, AND THE DISTRICT IS NOT FINANCIALLY RESPONSIBLE FOR PAYMENT.