Mileage Reimbursement

Employees may receive reimbursements for business mileage incurred on approved District activities in accordance with Board Policy 7400. In order to receive reimbursement, the employee must complete a Mileage Invoice. This procedure does not cover activity that has been approved on a Travel Requisition. In those instances, the mileage claimed should be submitted on the Travel Expense Report.

In order to receive reimbursement for business mileage incurred:

• Complete a Mileage Invoice. Please fill in all requested information. Make sure the employee's Banner ID number is on the form.
• If round trip mileage is 20 miles or greater, provide mileage documentation from Google Maps, etc.
• Sign and date the Mileage Invoice.
• Obtain the appropriate authorized signatures as determined by the administrators at each cost center on the Mileage Invoice.
• Submit the signed Mileage Invoice within a timely manner to the District Accounting Office.

Mileage Reimbursement Rates
Effective January 1, 2024: $0.67 per mile
January 1,2023: $0.655 per mile
July 1, 2022: $0.625 per mile

The mileage rate applies to the time period in which the miles are driven and not the date in which the miles are claimed for reimbursement. We will adjust all mileage claims to ensure that each employee is reimbursed the appropriate rate based on the date driven.