Blanket Purchase Ordering Process

Step 1: Prepare a Requisition for an Office Solutions / Blanket Purchase Order (BPO)

• Department must determine the amount required for BPO
• Department prepares Purchase Requisition (RQ)
• RQ is approved by the Department Manager and Budget Officer in Banner

Step 2: Processing Requisitions

• Requisitions are sent to District Accounting for verification against Budget: 
• If information is questionable, the RQ is returned to requester
• If information matches, the Buyer will prepare a BPO from RQs and distribute copies: (One copy to Accounts Payable, One copy retained for filing, Original copy sent to vendor)

Step 3: Office Solution account setup
Requester will be contacted by Office Solution Sales Representative via Email to set up an authorized user account.

Step 4: Ordering items
Requester will need to order all items off of the Office Solution Business Solutions Website:

• Go to Office Solutions website
• Enter Login Name and Password from previous step
• Enter all information, item information and PO number should be already selected.
• Obtain Invoice to send to Accounts Payable

A/P receives invoice and sends out to Department Manager for approval. 
Department receives shipment.
A/P receives signed invoice, signature that denotes materials have been received and matches with the PO (i.e. "Okay to Pay"). 
A/P generates payment to vendor.

Please note the limitations of a Blanket Purchase Order (BPO):
Blanket Purchase Orders CANNOT be used for the following purchases:

• Purchases of computers, electronics, any single item/good that is $500 or more, or any restricted item/good (e.g. IT approved required items);
  Furniture, fixtures, equipment (FF&E);
• $5000 is the limit amount per BPO. Prior Approval of Purchasing Director is needed for BPOs greater than $5000.