The purchasing of services, equipment, and supplies for the North Orange County Community College District is centralized in the Purchasing Department under the direction of the Purchasing Director. Under law, however, the Board of Trustees has the sole authority and responsibility for all purchase contracts of the District. NOCCCD Board Policy delegates to the Purchasing Director the authority to enter into contracts and authorize purchases.

The primary responsibility of the Purchasing Department is to provide supplies, materials and services to be available at the correct time, in the proper quantity and place, with quality and cost consistent with the needs of the District. 

Authority to Engage in Contracts for Goods and Services
The NOCCCD Board of Trustees has the sole responsibility and authority to enter into purchase contracts on behalf of the District. To accomplish this, they shall adopt policies and procedures governing purchase of supplies, equipment, and services. The Board also has the authority to delegate this responsibility as they deem necessary.

District policies that refer to this authority include:

• BP 6100 - Delegation of Authority
• AP 6150 - Designation of Authority
• BP 6330 - Purchasing/Warehouse
• BP 2710 - Conflict of Interest

IF ANY SALES REPRESENTATIVE CHOOSES TO WRITE AN ORDER BASED ON A VISIT TO ANY STAFF MEMBER WITHOUT AN AUTHORIZED PURCHASE ORDER FROM THE PURCHASING DEPARTMENT, HE/SHE HAS MADE A PERSONAL SALE, AND THE DISTRICT DOES NOT HAVE ANY LIABILITY TO HONOR THE PURCHASE.

Overview of the Purchasing Process:
When interested in purchasing items:

• Request a quote from the vendor
• Create a requisition in Banner and submit the quote to the appropriate Buyer in the Purchasing Department
• The Buyer will create a Purchase Order
• The item(s) will be shipped to you, and the invoice will be mailed to the Accounts Payable Department.
• When you receive the invoice from Accounts Payable, sign and date it
  • In the event that the vendor sends the invoice to you, please sign to indicate that the item(s) have been received and send it to the Accounts Payable Department.