Requisitions are internal electronic forms that are used by NOCCCD to establish purchase descriptions, price, method of funding, etc. A requisition is not a purchase order and, thus, cannot be sent to the vendor to procure products and/or services. Do not place an order, promise an order, or otherwise authorize the purchase of goods or services without a purchase order. This may make you personally liable for payment to the vendor.
Detailed, on-line requisitions are submitted by the requesting department with all the proper approvals. Any supporting documentation, such as quotes, proposals, order forms, etc., must be sent to Purchasing.
The steps to process a requisition are:
The time it takes to process a RQ to a PO depends upon how long it takes to go through the departmental approval path as well as on the complexity of the PO. Once the RQ has been approved by District Accounting, the requisition will appear in Banner as "Approved." The RQ must show a status of "Approved" in order for the Buyer to process the requisition into a PO.
Accounts Payable receives the invoice, verifies that the amount does not exceed the amount on the PO, makes a copy and forwards the original to the department manager for signature. If the invoice amount exceeds the PO, an RQ is needed for a change order to the PO in order for the invoice to be processed.
The District will allow the invoice to be greater than the PO amount provided that the difference does not exceed 10% of the PO amount and less than $250.00.